How a Karachi Law Firm Reduced Administrative Overhead by 45% with Odoo
ECOSIRE digitized the entire practice management workflow in Odoo. Each case was configured as a project with structured phases matching litigation milestones or transaction stages. The Documents module replaced the physical filing room with a searchable digital archive, organized by case, client, and document type. Timesheets were integrated into daily workflows with a timer widget — lawyers start a timer when beginning any billable activity, and the system logs time against the specific case. A CRM pipeline was configured for client intake with automated conflict-of-interest checks against the existing client database and template-based engagement letter generation. Court date and deadline management was built into the project module with escalating reminders at 14/7/3/1 days before each date.
حقائق رئيسية
التحديات
Paper-Based Case Management
The firm managed over 300 active cases across corporate, litigation, and real estate practice areas. Case files were physical folders stored in a central filing room. Lawyers spent 20-30 minutes per day locating files, and when multiple lawyers needed the same file simultaneously, work stalled. Critical court dates were tracked on wall calendars and personal diaries, with no system-level reminders.
Billable Hour Leakage
Lawyers recorded billable hours in personal notebooks and submitted them weekly for invoicing. An internal review found that lawyers consistently under-reported billable activities — quick phone consultations, email drafting, and document reviews were frequently omitted. Estimated revenue leakage was 25-30% of actual billable work.
Client Intake Bottleneck
New client onboarding involved manual conflict-of-interest checks across physical records, which could take 2-3 days. Engagement letters were drafted from scratch for each client. The slow intake process frustrated prospective clients, with the firm estimating 15-20% of new leads chose competitors due to response time.
النتائج
“Running a law firm on paper files in 2025 was embarrassing, but we resisted change because lawyers are creatures of habit. ECOSIRE made the transition painless — within two weeks, even our most senior partners preferred searching for documents in Odoo over walking to the filing room.”
ما التالي
The firm is implementing Odoo Sign for digital contract execution with clients and opposing counsel. They also plan to deploy a client portal where clients can securely view case progress, uploaded documents, and billing statements.
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