ERPNext Marketplace Settlement & Payout Reconciliation

ECOSIRE builds a proper Frappe app — its own module, DocTypes, and permissions — that lives inside your ERPNext v15/v16 bench and turns each marketplace's raw settlement report into clean, reconciled accounting. We model a Marketplace Settlement DocType (with a child Settlement Line table) and a per-channel Marketplace Connector configuration that maps each report's columns and fee codes to your Chart of Accounts. You import a settlement file (CSV/XLSX export or, where a stable API exists, a scheduled pull), and a server-side matching engine links every payout line to the correct ERPNext Sales Invoice by marketplace order ID, then classifies the remaining lines — commission, referral fee, FBA/fulfilment, advertising, refunds, adjustments — and drafts the corresponding Journal Entries against the expense and clearing accounts you designate.

Technically, the matching runs in whitelisted server methods with a deterministic rule layer plus a fuzzy fallback for near-misses, and every automated posting is written through the standard Frappe document API so your GL, dimensions, and audit trail stay native. hooks.py doc events keep settlement status in sync as invoices and payments change; scheduler events poll for new reports and flag stale reserves; and client scripts add a reconciliation cockpit — a filtered view of matched, unmatched, and disputed lines with one-click posting. Reserve and holdback balances are tracked per marketplace so you can see cash the platform is still withholding, and a Bank Deposit matching step ties the net settlement to the actual bank transaction via ERPNext's Bank Reconciliation Tool. Role profiles keep the finance team posting while giving ops read-only visibility, and everything is exposed over the Frappe REST API for your BI stack.

Because this is build-to-order, we start from your real settlement files and your Chart of Accounts, not a generic template. After a short scoping call we confirm which marketplaces, currencies, and fee types are in play, agree the account mappings, and quote a fixed scope. Typical delivery is 2–4 weeks from confirmed scope. You get the app installed on a staging bench first for UAT against your own historical settlements, then a supervised go-live on production with a rollback plan, the full git repository handed over, and a post-go-live support window. No fabricated benchmarks — just accurate reconciliation you can audit line by line.